1. GENERAL

This privacy policy governs your use of RECOMIA, an online service (“Service”) that is provided by the Research Consortium for Medical Image Analysis, a not-for-profit organization. The Service includes a method for viewing medical images, manual, semi-automatic and automatatic medical image annotation, and mechanisms for users to upload images to the database.

2. PERSONAL USER INFORMATION

When you register with us and use the Services, you provide: your username, your password, and your email address. These information elements are referred to collectively as your “Personal User Information.” We collect and hold this information for the purpose of administering your use of the Services.

You are solely responsible for (1) maintaining the strict confidentiality of your Personal User Information, (2) not allowing another person to use your Personal User Information to access the Services, (3) any and all damages or losses that may be incurred or suffered as a result of any activities that occur under your Personal User Information. You agree to immediately notify RECOMIA in writing by email to contact@recomia.org of any unauthorized use of your Personal User Information or any other breach of security. RECOMIA. is not and shall not be liable for any harm arising from or relating to the theft of your Personal User Information, your disclosure of your Personal User Information, or the use of your Personal User Information by another person or entity.

3. USER-PROVIDED CASE INFORMATION

(a) When you use the Services, you may: upload images, create image captions and tags, share images, and annotate images

We will store your uploaded images, annotations, image captions, date created, number of times the image tag is used, common variations of image tags (such as misspellings) and information on whether the tag appears in searches. The Services stores only de-identified images, not the original unedited image, which may contain personally identifying features. We do not store IP addresses or location information relating to images uploaded by users.

(b) We will also store the date your account was created, the Service version, and the last login date.

These informational elements shall be referred to as “User-Provided Case Information.” All User-Provided Case Information that you generate in the Services must comply with local, national, provincial, state, and federal privacy legislation and best practices. Identifying information must be removed from any uploaded images and should not be included in any captions or comments. The Services is enabled with RECOMIA's tools, such as automatic and manual information-blocking tools, to help you remove direct identifiers and other common identifiers from User-Provided Case Information, but the existence of these tools does not release you from any obligations under local, national, provincial, state, and federal laws to maintain the privacy of patients or other users.

In addition, the Services may collect certain information automatically, such as the type of mobile device you use, the IP address of your mobile device, your mobile operating system and information about the way you use the Services in order to improve the Services and deliver the services.

All information stored on our server will not be accessible by third parties.

We may also use the information provided by you to contact you from time to time to provide you with important information, push notifications and marketing promotions. You will be given the option to opt-out of these notifications.

We will disclose User Provided and Automatically Collected Information, within or outside your jurisdiction, as described above in the following circumstances:

as required by law, such as to comply with a subpoena, or similar legal process;

when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;

with our trusted services providers who work on our behalf, do not have an independent use of the information we disclose to them, and have agreed to adhere to the rules set forth in this privacy statement;

if RECOMIA is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of this information, as well as any choices you may have regarding this information; and

we disclose user email addresses to third party email service providers in order to deliver users RECOMIA’s informational, service and content emails.

4. DATA RETENTION POLICY, MANAGING YOUR INFORMATION

We will retain User Provided Information as described above for as long as you use the Services, and will delete it if you delete your account by contacting us via contact@recomia.org. You will be asked to confirm that you would like to delete your account. If you confirm, your profile information will be automatically deleted from the RECOMIA server. Your images and comments will be anonymized and attributed to "Healthcare Professional." You may request to have all images and comments associated with your account deleted, however, we cannot guarantee, that we will be able to recall and delete images that have been provided to third parties, such as medical journals or medical education websites.

If you contact RECOMIA to delete your account, the change will be processed within seven (7) calendar days.

5. SECURITY

We are concerned about safeguarding the confidentiality of your information. We provide physical, electronic and procedural safeguards to protect information we process and maintain. For example, your password is cryptographically hashed and your email address is encrypted.

We limit access to your information to authorized employees and contractors who need to know that information in order to operate, develop or improve the Services. Please be aware that, although we will take reasonable steps to safeguard and maintain security of Personal User Information, User-Provided Case Information, Optional User Provided Information, Automatically Collected Information, no security system can prevent all potential security breaches. Please refer to the Terms of Service for more details about RECOMIA's and your obligations with respect to the proper use of the Services and notification obligations thereunder.

6. CHANGES

This Privacy Policy may be updated from time to time for any reason. Each time you use the Services, the most current version of the Privacy Policy will apply. We will notify you of any changes to our Privacy Policy. You are advised to consult this Privacy Policy regularly for any changes. Unless stated otherwise, the most current version of the Privacy Policy applies to all information that we have about you. We will not materially change our policies and practices to make them less protective of your privacy without the consent of affected users.

7. YOUR CONSENT

By using the Services, you are consenting to our processing of Personal User Information, User-Provided Case Information, Optional User Provided Information, Automatically Collected Information as set forth in this Privacy Policy now and as amended by us. “Processing” means using cookies on a computer/hand held device or using or touching information in any way, including, but not limited to, collecting, storing, deleting, using, combining, and disclosing information.